Application package must include cover letter, resume, and salary requirements.

General Description:

The Office Manager is responsible for the general operations of ICMEC’s headquarters in Alexandria, Virginia. Duties include greeting visitors, answering incoming phone calls, purchasing office supplies and taking proper inventory, creating presentations and management-level reports, assisting with employee and intern recruitment, and supporting staff as necessary to ensure maximum productivity.

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Overseeing general office operations
  • Serving as the point person for maintenance, mailing, shipping, supplies, equipment, and invoicing
  • Greeting visitors, answering incoming phone calls, and responding to emails sent to ICMEC's general information email address
  • Managing relationships with vendors, service providers, building management, and working with the Director of Finance to ensure all invoices are paid on time
  • Managing contract and price negotiations with office vendors and service providers
  • Making bank deposits
  • Coordinating appointments and meetings and managing calendars as needed
  • Purchasing office supplies and equipment and maintaining proper stock levels
  • Producing reports, composing correspondence, and creating presentations and other management-level reports
  • Serving as payroll backup for Director of Finance
  • Assisting with recruiting, onboarding, training, and offboarding of employees and interns
  • Assisting with the planning and execution of events, including Board meetings
  • Promoting and exhibiting loyalty to ICMEC’s mission
  • Promoting a professional image
  • Communicating with co-workers, management and others in a courteous and professional manner
  • Responding promptly when returning telephone calls and replying to correspondence (electronic and otherwise)
  • Conforming with and abiding by all regulations, policies, work procedures, and instructions
  • Performing other duties as assigned

EDUCATION AND EXPERIENCE:

  • Bachelor’s Degree preferred, but not required
  • At least (3) years of related experience required
  • Excellent computer skills, including a high degree of proficiency in Microsoft Office and Google Suite required
  • Excellent oral and written communication skills
  • Knowledge of accounting, data, administrative, and HR practices and procedures
  • Adaptability, flexibility and ability to work independently and as part of a team
  • Ability to prioritize, successfully complete multiple tasks with attention to detail and meet deadlines
  • Ability to handle and maintain the integrity and confidentiality of highly sensitive material and information

KNOWLEDGE, SKILLS AND ABILITIES:

  • Excellent computer skills, including a high degree of proficiency in Microsoft Office and Google Suite required
  • Excellent oral and written communication skills
  • Knowledge of accounting, data, administrative, and HR practices and procedures
  • Adaptability, flexibility and ability to work independently and as part of a team
  • Ability to prioritize, successfully complete multiple tasks with attention to detail and meet deadlines
  • Ability to handle and maintain the integrity and confidentiality of highly sensitive material and information